Fleet Administrative Specialist - EXAM [Germany]

 

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Definition

Under direction, is responsible for coordinating and monitoring activities and records concerning vehicles and motorized equipment needs of a department or division; performs related duties as required.

Examples of Work

(Any one position may not include all of the duties listed, nor do the examples cover all of the duties that may be performed.)

• Supervises support staff to include approving/disapproving leave requests, conducting performance evaluations, and/or initiating disciplinary action;
• Coordinates all efforts to ensure that new vehicles and motorized equipment received are in compliance with contract specifications;
• Corresponds with vehicle manufacturers on new equipment, delivery schedules, operating manuals, added options/accessories, and invoicing procedures;
• Coordinates the issuing of new vehicle and motorized equipment assets and the exchange of vehicle and motorized equipment assets planned for disposal;
• Updates computer system in order to reflect vehicle acquisitions, dispositions, transfers, and auctioned vehicles;
• Oversees the issuing of vehicle registrations, titles, and license plates for all City vehicles and trailers; works with the Bureau of Motor Vehicles (BMV) and department representatives to renew, cancel, and/or transfer license plates and registrations; prepares all related BMV paperwork;
• Coordinates recall notices of vehicles and motorized equipment;
• Prepares special reports, records, vehicle and equipment maintenance schedules, and other documentation as required;
• Ensures that the City obtains full benefits of factory warranties;
• Helps coordinate auction of City equipment planned for disposal;
• Analyzes equipment and vehicle needs and provides budget information;
• Develops utilization and life cycle policies and procedures;
• Works with vendors and department representatives to resolve billing discrepancies related to vehicle and motorized equipment purchases;
• Reviews work orders on a case-by-case basis.

Minimum Qualifications

Two (2) years of experience coordinating or maintaining records pertaining to vehicle or motorized equipment maintenance, repairs, acquisition, parts keeping, or servicing.

Possession of a valid motor vehicle operator's license.

Test/Job Contact Information

The names of the applicants passing this administration of this exam will be used to create a NEW, OPEN COMPETITIVE, eligible list for this classification. If you are interested in having your name included on the new eligible list, you will need to apply for this exam within the filing period and successfully complete all phases of the testing process. Questions regarding this process can be directed to the Test Center at 614-645-7439.

The examination process will consist of a situational judgement test weighted 15% assessing Oral Comprehension, Oral Expression, Problem Sensitivity, Social Sensitivity, and Resistance to Premature Judgment, a multiple-choice exam weighted 45% assessing Reading Comprehension, Problem Sensitivity, Logic and Reasoning, Information Ordering, and English Usage, Grammar, and Spelling; and a computer skills exam weighted 40% covering Microsoft 2010 Outlook, Word, and Excel, and Data Entry Accuracy.

The exam is expected to be administered in September. Approved applicants will be notified by mail/email of their scheduled test date and time.

All applicants must complete all phases of the testing process in order to receive a final score. The names of all candidates who pass this examination will remain on the eligible list for two years, unless the eligible list is replaced prior to or extended beyond the two years. If a candidate's name is certified and the candidate is to be considered for employment, the hiring process will include one or more interviews, a criminal background check, and a pre-employment drug test.

The certification process will be: Fixed Band
The City of Columbus is an Equal Opportunity Employer

The City of Columbus seeks to promote compensation strategies that maximize the recruitment, performance, development, and retention of quality employees in support of the City's Covenant and strategic plan. In addition to a competitive pay plan, the City offers a comprehensive benefits program that includes the following:

• Medical
• Dental
• Vision
• Short-term Disability
• Life Insurance
• Wellness Program
• Tuition Reimbursement

Specifics about these benefit opportunities and eligibility can be discussed with one of the City's human resources professionals at the time of your interview or by contacting the Department of Human Resources, Labor Relations Office at (614)645-7206 for further information.

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